www.baytownyouthfair.org

(1)

(2)

1. Eligibility will be determined per GCCISD guidelines. No pass, No play. This includes the exhibitor

as well as their projects. Exhibitor must be a current member of a GCCISD FFA, Cedar Bayou 4-H,

Highlands 4-H, or Stuart Career Center and live in or attend school within the boundaries of GCCISD.

Eligibility slips will be required at check-in.

1. All entries must be signed by his/her VAT or 4-H manager. Any VAT or 4-H manager falsifying an

entry will be prohibited from certifying entries for a period of two (2) years.

2. BYF entry cards must be completed and a minors release signed by a parent or legal guardian. Entry

cards will be turned in the day of tag-in with the appropriate fee.

3. All exhibits can be tagged as family, including alternates. Only one alternate will be allowed per

exhibitor. During tag-in, a photograph will be taken of each animal and tag to be used for a visual

comparison by Directors for identification purposes. Each exhibitor must own a project at tag-in.

4. If an animal, excluding poultry and rabbits, dies within seven days after tag-in, the exhibitor may tag a

replacement if an alternate has not been designated. The appropriate Chairman must be notified

immediately and the replacement animal must be tagged within seven days after notification. There

will be no other replacements allowed.

1. All entries should be free of disease and are subject to veterinarian and or Livestock Chairman

inspection at any time after tag-in. Proper location of the project to be provided at time of tag-in.

2. Market livestock must be owned, cared for, and fed by exhibitor within the boundaries of GCCISD,

unless prior approval is given by the Board of Directors.

3. Areas must be kept clean at all times and are subject to inspection.

4. Exhibitor name and project must be displayed in its assigned area at all times.

5. Each exhibitor is required to clean up their barn area and must have a signed release from a Chairman

or Director. Any exhibitor not participating in the mandatory clean up will be assessed a $50.00 clean

up fee. This fee will be deducted from any monies due to exhibitor or must be paid prior to upcoming

year tag-in.

6. Each organization will supply BYF an exhibitor list and will be responsible for their members’ clean

up.

(3)

7. All exhibitors or an immediate family member must attend a mandatory meeting in the covered arena

building on Thursday night at 8:00pm.

tampering or substituting tags or bands will be disqualified and barred from showing any exhibit at

BYF for a period of up to two years. If disqualified for any reason, exhibitor will forfeit any and all

9. All Grand and Reserve Champions, plus one random are subject to drug testing. Should an animal test

positive, the animal and exhibitor will be disqualified (see Rule # 8). In addition, the animal will be

retained as property of BYF.

10. Ear tags must be in place at all times. Any loss of tag should be immediately reported to your

11. All market animals not making the Live Auction will be placed on the “Freezer Sale” list and are

“For Sale” signs and soliciting buyers is prohibited until the live auction is complete.

12. All livestock must be fed and cared for by exhibitor while on the fairgrounds, unless otherwise noted.

13. All open livestock will be released immediately following their show and should be removed from the

grounds by 9:00 am the following morning

14. BYF reserves the right to clearly mark all animals following judging.

15. All “Thank You” notes for awards must be turned in to the Awards Chairman by 3:00pm, Friday of

the Fair. The Award ceremony will begin at 4:00 pm prior to the Live Auction.

1. “No Alcohol” allowed in the Livestock Barns or show areas with the exception of Friday evening

by minors.

2. “No Firearms” allowed on the fairgrounds at any time.

3. No horseback riding permitted during the fair, except participation in the Rodeo or Equine event.

4. Market animals, indoor exhibits, welding and metal trades exhibits, or horticulture exhibits may not be

5. Livestock fans must be hung at least five feet above the ground. Fans on stands will not be allowed.

6. Only sand and shavings will be allowed as bedding.

(4)

All permanent rule changes must be presented to the respective Committee

Directors for approval prior to August 1.

Any rule violation protest must be submitted in writing to the Board of Directors and accompanied

with a fee of $50.00. If protest is upheld, fee will be refunded. The Baytown Youth Fair Board of

settle all matters.

(5)

1. All General Rules apply.

2. Items eligible for auction will consist of the following:

Indoor Exhibits…… 5

Metal Trades……… 2

As of show day, 50% of all market livestock, but not to exceed the following caps:

Minimum Maximum Minimum Maximum

Steers 10 15 Lambs 6 9

Swine 20 25 Turkeys 6 9

Goats 13 18 Rabbits 7 10

Broilers 7 10

Note: The number of market livestock sold depends on the animals meeting requirements of the judge.

4. The price of the Grand Champion less $5.00 will set the maximum cap for the Reserve Champion.

The price of the Reserve Champion less $5.00 will set the maximum price on remaining lots. This

applies to each species.

5. A commission of 5% per auction item will be deducted. This includes all add on monies. “Freezer

Sale” items will be charged a 3% commission.

6. No one will be allowed to approach a prospective buyer prior to or after the auction for the purpose of

exchanging, returning, or buying back an item purchased from the auction.

7. Market rabbits, poultry, horticulture, and metal trades projects must be delivered to the buyer within

15 days. A signed release from the buyer must be delivered to the Auction Chairman within 20 days

8. Rabbit and poultry exhibitors will be responsible for processing their animals. Poultry must be

delivered to the buyer whole, with “skin on”.

9. All Livestock is the responsibility of the exhibitor until the final day of the Fair.

10. Exhibitors of cattle, swine, lambs, and goats are responsible for loading and moving their animals to a

designated location (trailer or holding pen).

11. All resale proceeds will benefit the Baytown Youth Fair Association.

12. All exhibitors are required to write a “Thank You” note to auction, “freezer sale”, and add-on buyers,

and for any awards received. “Thank You” notes are to be placed into a stamped, properly addressed

envelope to the buyer with the exhibitor’s return address. They must be turned in to the Auction

Chairman within 20 days. DO NOT SEAL THE ENVELOPE. Failure to comply within 20 days will

result in a penalty of $1.00 per day until received.

NO EXCEPTIONS

13. Association checks will not be issued until all auction monies are collected. Checks will be payable to

the exhibitor only.

(6)

1. All General Rules apply.

Age groups and fees are as follows:

Princess……. 4 – 7 yrs……………. Entry fee: $15.00

Jr. Princess… 8 – 10 yrs…………... Entry fee: $15.00

Jr. Queen….. 11 – 13 yrs………….. Entry fee: $20.00

Sr. Queen…. 14 – 18 yrs………….. Entry fee: $20.00

Winners must not compete for the upcoming year.

PJ’s Backlot Feed & Emporium Anderson’s Shoe & Saddle Repair

Baytown Chamber of Commerce Nicholson Feed & Farm Supply

Town & Country Feed & Supply

1. Attire must be “Western Style”. A hat is recommended.

Youth Fairgrounds at 7900 North Main Street.

4. Each contestant will walk the runway, turn, and walk to the emcee for an interview.

5. Each will be judged on poise, personality, and apparel.

6. Winners will ride in the Friday and Saturday night Grand Entry of the BYF Rodeo.

Passes will be issued to the winner and their parents or grandparents.

7. Winners must be available for the following:

A. Grand Entry of the Rodeo each night

B. Any publicity promoting BYF

C. Baytown Christmas Parade

8. Judges decisions will be final.

(7)

1. All General Rules apply.

2. Ages groups:

Peewee………………….8 yrs and under

Junior…………………....9 yrs to 13 yrs

Senior…………………...14 yrs and over

3. Livestock must have been shown in either market or breeding classes, excluding pee-wee.

4. Livestock must be owned by the exhibitor, excluding pee-wee.

1. Age Groups:

1 – 4 years old

5 – 8 years old

2. Entry fee……………$1.00

3. Entry forms will be accepted the day of the show.

(8)

1. All General and Auction Rules apply.

2. All participants must complete an application through a qualifying organization.

Selections will be made from the applications received.

3. All participants must have a minor’s release signed by a parent or legal guardian prior to scrambling.

4. Applicant must scramble for his/her own project.

1. Scramble vouchers will be distributed equally among qualifying organizations.

Distributions will be determined by the Scramble Chairman with final approval by the Board of

Directors.

2. Vouchers will be distributed at tag-in in the following amounts:

Steers ……………………. $300.00

Lambs, Goats, & Swine …. $100.00

3. Only one voucher will be awarded per individual.

4. Additional funding for the project purchased is the responsibility of the exhibitor.

1. Individuals must keep a set of records, including a scrapbook. Scrapbooks will be delivered to the

Senior Division.

of the month following tag-in.

4. Livestock must be shown at the upcoming Baytown Youth Fair.

5. Participants will scramble during the Rodeo Performances.

(9)

1. Participant and livestock will be placed at opposite ends of the arena. Livestock will then be released.

2. Participants will be furnished a rope halter prior to the event. Each participant will attempt to catch

and halter an animal. Once haltered, the participant must lead the animal across the finish line without

assistance.

3. Participant must catch the animal on their own. If participant has an animal down, no other participant

will be allowed the animal unless it breaks free.

4. Reasonable time will be given for a participant catching a tail. If unable to halter, the referee may ask

for the animal to be released.

5. If two or more catch an animal, the animal will be released.

6. Undue roughness or poor sportsmanship will not be tolerated. Participant will be disqualified.

7. Referees will be at least four individuals selected by the Scramble Chairman, which may include

committee members.

(10)

1. All General and Auction Rules apply.

Fairgrounds. This marks the start of the feeding period.

3. Entry fee is $15.00 per head.

4. Cattle must be de-horned before tag-in and at show time.

5. Steers must be castrated.

6. Calves must be dry lot fed.

1. Steers must be halter broken.

must be a minimum weight of 1000 lbs.

Classes will be determined at that time.

5. Grand and Reserve Champion Steers will be required a 5% weigh back.

6. Steers must be clipped to ¼” of body hair, with the exception of the tail switch.

Length will be checked at weigh in and any violation will be given one hour to correct.

1. Nurse cows will not be permitted.

(11)

1. All General and Auction Rules apply.

3. Entry Fee will be $15.00 per head.

4. Market lambs may be ewes or wethers.

Lamb Committee.

3. Lambs must weigh a minimum of 90 lbs.

4. Lambs must be slick shorn with no more than seven days growth.

1. All General and Auction Rules apply.

3. Entry Fee will be $15.00 per head.

4. Market goats may be un-bred does or wethers.

5. Male goats must be castrated before tag-in.

Goat Committee.

3. Goats must weigh a minimum of 50 lbs.

4. Goats can be shown with hair or slick shorn.

5. Horns must be tipped or dehorned.

6. Exhibitor must be able to control goat unassisted. Collars are suggested.

(12)

1. All General and Auction Rules apply.

3. Entry fee of $15.00 per head.

4. Market swine may be either barrows or gilts.

Committee.

3. Swine must weigh between 220 lbs and 275 lbs.

4. Grand and Reserve Champions will be required a 10 lb. weigh back.

1. Carpet will be allowed on show day only and must be removed after the show.

2. Paint, powder, paste or oil will not be allowed on animals.

(13)

1. All BYF General , Auction and ARBA rules apply.

3. Entry Fee of $15.00 per pen.

2. Meat pens will consist of three (3) rabbits, either sex, and not exceeding five (5) lbs. or less than three

(3) lbs. each. One alternate per exhibitor.

3. All rabbits in the pen shall be of the same breed, recognized by the ARBA and not over 75 days old.

4. Exhibitors must own the doe at the time the litter is kindled.

5. Meat pens will be weighed at the time of arrival.

6. Meat pens not sifted will be caged. All others will be released at the conclusion of the show.

the BYF Fairgrounds.

8. Rabbits will be fed by the Rabbit Committee unless otherwise instructed.

An automatic water system is provided.

1. No rabbit will be accepted with an ear canker or cold.

1. All BYF General, Auction, and ARBA rules apply.

2. Early entries are recommended, but may be made at the time of the show.

Entry fees are $3.00 Fur classes are $2.00

4. Rabbits must be permanently earmarked in the left ear.

5. Rabbits will not be accepted with an ear canker or cold.

(14)

1. All General and Auction Rules apply.

3. Turkey orders will be at least five (5), Broilers will be at least twenty (20) per exhibitor or family.

4. Turkey pens will consist of one (1) hen and broiler pens will consist of three (3) birds of the same sex.

Only one (1) pen may be shown per exhibitor.

5. Entry fee of $15.00 is due with order.

at BYF fairgrounds.

7. Numbered wing bands will be placed on each bird at the hatchery and assigned to each exhibitor

2. Sale poultry will be fed by the Poultry Committee.

1. Market turkeys cannot show in the breeding turkey show.

1. All General and Auction Rules apply.

2. Breeding turkeys must be young birds hatched during the year preceding the show.

5. First place toms and hens will compete for Grand and Reserve Champions.

(15)

(16)

1. All General and Auction rules apply.

2. Entry fee of $10.00 per project.

3. Exhibitor must be enrolled in Metal Trades, Industrial, or Vocational programs which offer Welding

or Machine Shop or 4-H students with approve leaders.

A copy of drawings with dimensions will be due at that time. Drawings do not have to be done by

exhibitor.

1. Project must be the work of the exhibitor and have been built during the current year.

2. Original drawings, project description, building cost and hours worked must be presented with project

to be judged.

4. Welding projects will be judged as follows:

a. Drawing specifications

b. Welding and cutting

c. Fittings

d. Finished project

1. Kits or pre-fabricated work will not be accepted.

2. Projects will not be permitted to leave the Fairgrounds until live auction has completed.

(17)

(18)